There are tasks that must be done over and over again. The worst thing about this is not that it is boring or that it is not something inspiring to do; This is the moment when you lose that could be used to develop your business. Repetitive tasks cannot be avoided, unfortunately. They are literally everywhere, from the response to emails similar to the update of spreadsheets or to the rewriting of the content.
Don’t worry, this is not all bad news. Maybe you can’t avoid them … Maybe, of course. But you can save a lot of time using the right tool in the right places. This can help you remove the burden from your shoulders and give you more hours for large tasks each week.
If you want to know how to facilitate your work without losing quality, here are five tools that help simplify and accelerate common tasks without embarrassing you.
And, no worries, you don’t need an automation diploma to learn how to use them.
1. Convert static content into dynamic active ingredients
If you’ve already written content such as a help item or a blog post and you wish under a video form, it is not necessary to make the video from zero. You can do so by pressing a button.
Today there are tools that allow you Transform the link into videoAnd they automatically do the whole process (little or no entry on your side is required). They use AI avatars and voice-over to create a polished product. The best part is that it only takes a few minutes. So, even if you don’t like the result, you can modify it a little and redo it until you are satisfied.
Support centers and marketing teams love this type of tool because it is very useful. Why could you rewrite the same information in video format when you can easily take an existing URL and leave it to the tool to manage the rest of the work for you? You will get a video that is ready to use, and you will save.
It is extremely effective if your audience prefers visual content.
2. Automatize your reception box with Gmail filters and canned responses
E-mail management could be easily called a nightmare for most people. If you need more than 30 minutes a day to sort or respond to messages, it’s time to consider obtaining the integrated Gmail features. It can save you hours every week.
You can start by using filters to automatically label, archive or transmit e-mails depending on the sender, keywords or attachments. When you finish this, you are ready to set up canned responses, called models.
This is an excellent option for those whose reception box is full of repetitive messages such as meeting confirmations, support requests, etc.
3. Zapier: glue between all your applications
Zapier connects your most used tools and automates recurring tasks between them. It’s like a virtual assistant in the background. He can duplicate the prospects of Facebook advertising with Google sheets, inform your team on Slack when there is a new order or save the attached Dropbox.
You don’t need to know the code. Simply choose a trigger and an action.
For example:
- When a new Trello card is created, create an event in Google Calendar
- When a new scratch payment is made, send a thank you email via Gmail
And anyone can use them. You don’t need to be a technological scientist, and these tools are not very expensive; In fact, most are completely free to use while offering certain privileges for their premium users (paying).
Even basic Automations can save hours Boring-pucking work. Once you have configured workflows (“ZAPS”), they run in the background when you focus on higher impact work.
4. Concept models that reflect for you
The concept is more than a tool for taking notes; It is a workspace that can be personalized, and its work is to replace the spreadsheets, documents, calendars and databases. But the biggest time saving is to use predefined concept models for recurring workflows.
Whether it is content planning, product roadmaps, meeting programs or follow -up habits, the use of an existing model eliminates the time of decision -making and decision -making. You don’t do it from scratch and the structure keeps you on the right track.
This is useful especially for start -up teams and distant employees who need a flexible central center but which keeps everyone aligned. A few minutes of planning inside a model can prevent repeated catch -up working hours.
5. Grammar keyboard for instant cleaning of writing
If you write a lot, this is the tool you need as soon as possible. No matter what form of writing is in your post description; The extension of the Grammarly browser and the mobile keyboard will be your new beasties.
They automatically detect spelling errors, correct the structure of the sentences and suggest the tone in real time, even before you think of clicking on Send.
Conclusion
Repetitive tasks will always be present, but that does not mean that you cannot make them bearable and shorter. Depending on your work and the tasks you need to do, you can choose tools that will help you most to work in the background, the work you don’t have to do, and you can focus on what really matters to you.
The use of these types of tools means that you release your time. The way you use this “additional time” completely depends on you.
